Hong Kong Exchanges and Clearing Limited, and from time to time, its
subsidiaries (together the "Group") (and each being "HKEX",
"we", "us" or "memberof
the Group" for the purposes of this Privacy Policy Statement as
appropriate) recognise their responsibilities in relation to the
collection, holding, processing, use and/or transfer of personal
data under the Personal Data (Privacy) Ordinance (Cap. 486) ("PDPO").
Personal data will be collected only for lawful and relevant
purposes and all practicable steps will be taken to ensure that
personal data held by us is accurate. We will use your personal data
which we may from time to time collect in accordance with this
Privacy Policy Statement.
We regularly review this Privacy Policy Statement and may from time
to time revise it or add specific instructions, policies and terms.
Where any changes to this Privacy Policy Statement are material, we
will notify you using the contact details you have provided us with
and, where required by the PDPO, give you the opportunity to opt out
of these changes by means notified to you at that time. Otherwise,
in relation to personal data supplied to us through the HKEX website
or otherwise, continued use by you of the HKEX website or your
continued relationship with us shall be deemed to be your acceptance
of and consent to this Privacy Policy Statement, as amended from
time to time.
If you have any questions about this Privacy Policy Statement or how
we use your personal data, please contact us through one of the
communication channels set out in the "Contact Us" section below.
We will take all practicable steps to ensure the security of the
personal data and to avoid unauthorised or accidental access,
erasure or other use. This includes physical, technical and
procedural security methods, where appropriate, to ensure that the
personal data may only be accessed by authorised personnel.
Please note that if you do not provide us with your personal data
(or relevant personal data relating to persons appointed by you to
act on your behalf) we may not be able to provide the information,
products or services you have asked for or process your requests,
applications, subscriptions or registrations, and may not be able to
perform or discharge the Regulatory Functions (defined below).
Purpose
From time to time we may collect your personal data including but
not limited to your name, mailing address, telephone number, email
address, date of birth and login name for the following purposes:
1. to process your applications, subscriptions and registration for
our products and services;
2. to perform or discharge the functions of HKEX and any company of
which HKEX is the recognised exchange controller (as defined in the
Securities and Futures Ordinance (Cap. 571)) ("Regulatory
Functions");
3. to provide you with our products and services and administer your
account in relation to such products and services;
4. to conduct research and statistical analysis;
5. to process your application for employment or engagement within
HKEX to assess your suitability as a candidate for such position and
to conduct reference checks with your previous employers; and
6. other purposes directly relating to any of the above.
Direct marketing
Where you have given your consent and have not subsequently opted
out, we may also use your name, mailing address, telephone number
and email address to send promotional materials to you and conduct
direct marketing activities in relation to HKEX financial services
and information services, and financial services and information
services offered by other members of the Group.
If you do not wish to receive any promotional and direct marketing
materials from us or do not wish to receive particular types of
promotional and direct marketing materials or do not wish to receive
such materials through any particular means of communication, please
contact us through one of the communication channels set out in the
"Contact Us" section below. To ensure that your request can be
processed quickly please provide your full name, email address, log
in name and details of the product and/or service you have
subscribed.
Identity Card Number
We may also collect your identity card number and process this as
required under applicable law or regulation, as required by any
regulator having authority over us and, subject to the PDPO, for the
purpose of identifying you where it is reasonable for your identity
card number to be used for this purpose.
Transfers of personal data for direct marketing purposes
Except to the extent you have already opted out we may transfer your
name, mailing address, telephone number and email address to other
members of the Group for the purpose of enabling those members of
the Group to send promotional materials to you and conduct direct
marketing activities in relation to their financial services and
information services.
Other transfers of your personal data
For one or more of the purposes specified above, your personal data
may be:
1. transferred to other members of the Group and made available to
appropriate persons in the Group, in Hong Kong or elsewhere and in
this regard you consent to the transfer of your data outside of Hong
Kong;
2. supplied to any agent, contractor or third party who provides
administrative, telecommunications, computer, payment, debt
collection, data processing or other services to HKEX and/or any of
other member of the Group in Hong Kong or elsewhere; and
3. other parties as notified to you at the time of collection.
How we use cookies
If you access our information or services through the HKEX website,
you should be aware that cookies are used. Cookies are data files
stored on your browser. The HKEX website automatically installs and
uses cookies on your browser when you access it. Two kinds of
cookies are used on the HKEX website:
Session Cookies:temporary
cookies that only remain in your browser until the time you leave
the HKEX website, which are used to obtain and store configuration
information and administer the HKEX website, including carrying
information from one page to another as you browse the site so as
to, for example, avoid you having to re-enter information on each
page that you visit. Session cookies are also used to compile
anonymous statistics about the use of the HKEX website.
Persistent Cookies:cookies
that remain in your browser for a longer period of time for the
purpose of compiling anonymous statistics about the use of the HKEX
website or to track and record user preferences.
The cookies used in connection with the HKEX website do not contain
personal data. You may refuse to accept cookies on your browser by
modifying the settings in your browser or internet security
software. However, if you do so you may not be able to utilise or
activate certain functions available on the HKEX website.
Compliance with laws and regulations
HKEX and other members of the Group may be required to retain,
process and/or disclose your personal data in order to comply with
applicable laws and regulations or in order to comply with a court
order, subpoena or other legal process (whether in Hong Kong or
elsewhere), or to comply with a request by a government authority,
law enforcement agency or similar body (whether situated in Hong
Kong or elsewhere) or to perform or discharge the Regulatory
Functions. HKEX and other members of the Group may need to disclose
your personal data in order to enforce any agreement with you,
protect our rights, property or safety, or the rights, property or
safety of our employees, or to perform or discharge the Regulatory
Functions.
Corporate reorganisation
As we continue to develop our business, we may reorganise our group
structure, undergo a change of control or business combination. In
these circumstances it may be the case that your personal data is
transferred to a third party who will continue to operate our
business or a similar service under either this Privacy Policy
Statement or a different privacy policy statement which will be
notified to you. Such a third party may be located, and use of your
personal data may be made, outside of Hong Kong in connection with
such acquisition or reorganisation.
Access and correction of personal data
Under the PDPO, you have the right to ascertain whether we hold your
personal data, to obtain a copy of the data, and to correct any data
that is inaccurate. You may also request us to inform you of the
type of personal data held by us. All data access requests shall be
made using the form prescribed by the Privacy Commissioner for
Personal Data ("Privacy Commissioner") which may be found on
the official website of the Office of the Privacy Commissioner or
via this link
https://www.pcpd.org.hk/english/publications/files/Dforme.pdf
Requests for access and correction of personal data or for
information regarding policies and practices and kinds of data held
by us should be addressed in writing and sent by post to us (see the
"Contact Us" section below).
A reasonable fee may be charged to offset our administrative and
actual costs incurred in complying with your data access requests.
Termination or cancellation
Should your account or relationship with us be cancelled or
terminated at any time, we shall cease processing your personal data
as soon as reasonably practicable following such cancellation or
termination, provided that we may keep copies of your data as is
reasonably required for archival purposes, for use in relation to
any actual or potential dispute, for the purpose of compliance with
applicable laws and regulations and for the purpose of enforcing any
agreement we have with you, for protecting our rights, property or
safety, or the rights, property or safety of our employees, and for
performing or discharging our functions, obligations and
responsibilities.
General
If there is any inconsistency or conflict between the English and
Chinese versions of this Privacy Policy Statement, the English
version shall prevail.
Contact us
By Post:
Personal Data Privacy Officer
Hong Kong Exchanges and Clearing Limited
8/F., Two Exchange Square
8 Connaught Place
Central
Hong Kong
By Email:
DataPrivacy@HKEX.COM.HK
