Access to e-Submission System (ESS)

All listed issuers, listing applicants companies and sponsors that wish to submit announcements or other documents (including Application Proofs/ PHIPs/ statements made under Main Board Rule 9.02(2)(c) or GEM Rule 12.10(2)(c)) for publication on the HKEXnews website on behalf of a listed issuer or a listing applicant should register for access to ESS. Non-listed companies that are required to publish announcements or other documents under the Takeovers Code on the HKEXnews website should also register for access to ESS.

Please ensure that the URL for ESS (https://www1.esubmission.hkex.com.hk) is typed correctly.

If you still cannot access ESS, please try checking the pages of other websites. If you cannot access other websites, you should contact your internal IT department for assistance. If you can access the other websites but not able to access the ESS website or login to ESS, please call ESS hotline (+ 852 2840 3460) for assistance.

Yes. The Exchange has provided the following training materials, quick reference guides and user manuals on the designated webpage at HKEX Market website (https://www.hkex.com.hk/Listing/Rules-and-Guidance/eSubmission-System?sc_lang=en):-

• Interactive e-Learning Program – a web-based simulation tool providing interactive guides to cover major ESS user functions;
• Video Tutorials – videos for demonstrating the use of major ESS user functions;
• Quick Reference Guides – a step by step guide for major ESS user functions; and
• User Manuals – a detailed guide on all ESS user functions.

In normal circumstances the Listing Rules require an issuer to publish a document using ESS. Submission to HKEX via CD-ROM (or any other means) will not satisfy an issuer’s obligations under the Listing Rules. HKEX will only accept e-mail (or any other means as announced by the Exchange from time to time) in contingency circumstances, such as a failure of both ESS and back-up system. In these circumstances HKEX will contact all Authorised Persons to inform them of what contingency measures to take.

In all other circumstances, an issuer must make submission for publication via ESS. An issuer should first ensure that its own systems are not at fault, if necessary, use alternative Internet connections or to appoint an agent to submit on your behalf. It is important for the HKEX to understand from the issuer why a document cannot be submitted via ESS. HKEX will consider the reasons to determine if it should invoke contingency measures.

For details of the contingency measures, you may refer to the Guide on “Listed Company Information Dissemination and Related Trading Arrangements in the Event of Interruption to the HKEXnews Website Service or the Information Dissemination System” on the HKEX Market website at https://www.hkex.com.hk/Listing/Rules-and-Guidance/eSubmission-System/Listed-Company-Information-Dissemination-and-Related-Trading-Arrangements?sc_lang=en.